Subcontractor Bill Verification Process:
How do we process verification of subcontractor bills?
- Prepare/check Measurement sheet
- Approved Drawing Quantity Check
- Rates verify in PO/WO
- Prepare Reconcillation statement
- Deductions
Now i will explain each point one by one shortly.
- Prepare/check Measurement sheet
Here we record actual workdone at site itemwise with dimensions and quantities.
Remember if Measurement is wrong Everything is wrong.
2. Approved Drawing Quantity Check
- Measurement must match the latest approved drawing not old or unapproved.
- Even if work is done but not as per approved drwing it may not payable.
3. Rates Verify in PO/WO
We must check whether the rate claimed by subcontractor is correct, including unit, scope, and item description.
4.Prepare Reconcillation Statement
Material reconciliation, where we check material issued versus material consumed — especially for steel and concrete — to identify wastage or excess consumption.
Material reconciliation is very important when material is supplied by client, because excess wastage may be recovered from the subcontractor.”
5.Deductions
Deductions may include may include
Advance:Generally 10%
Retention Money 5%-10%
GST,TAX etc
All as per Contract T&C.
